Descriptive Title: Secretary I	REF#: WC-S-1170-04-03-Q1
Budget Title: same as above	State Classified Position
Department: Dean's Office, SHTM	State Line#: 21011
Grade: SG-11	Campus: Stony Brook West Campus/HSC
	Status: Permanent

Provisional - Applicant must have had three months permanent competitive service as a Keyboard Specialist 1, Keyboard Specialist 2, or Senior Stenographer. For appointment from the eligible list, they must have had one year of the qualifying experience for taking the test. They must take, pass and be reachable on the next Secretary 1 exam in order to obtain permanent appointment.
OR 70.1 Transfer - You must be a permanent Keyboard Specialist 2 for at least one year and have been originally appointed from the Keyboard Specialist 2 list. You will not be required to take the Secretary 1 exam. Or if you are currently a Calculations Clerk II, Clerk II, Stores Clerk II, Information Processing Specialist II, Senior Data Entry Machine Operator, Library Clerk II, Data Processing Clerk II, or Hospital Patient Services Clerk II. You are encouraged to apply. You must have one year of permanent service in these titles and will be required to pass a typing test. You will not be required to take the Secretary I exam.
Preferred Qualifications: Excellent communication (oral and written) and organizational skills are a must. Experience in health education, and understanding of the needs of support for administrative and scholarly work of a senior academic administrator are important. Familiarity with health careers education and clinical laboratory science vocabulary is helpful.

Brief Description of Duties:

• Meet support staff needs for Associate Dean including telephone, in person and mail screening.
• Coordinate regular and ad hoc/emergency meetings with students, faculty and staff, as required by Assoc Dean; arrange for scheduling, reserve space, invitations, etc.
• Maintain student recruitment data and activities log; facilitate and coordinate recruitment materials.
• Maintain data and facilitate special events functions, as needed (Commencement, Orientation, etc.).
• Assist with editing and formatting material for scholarly work, meetings and other similar presentations.
• Supervise other office staff or temporary personnel.
• Organize and maintain office file system.